Speed-to-lead automation responds to every new patient inquiry in seconds — before they book with the practice down the street.
2x
higher close rate when dental practices respond to inquiries within 5 minutes
The Problem
Your practice spends thousands a month on Google Ads, social media, and directory listings to drive new patient inquiries. Those inquiries land in an inbox or form submission queue. Your front desk is busy checking in patients, answering phones, and processing insurance. The response comes hours later — sometimes the next day. By then, the prospective patient has already booked elsewhere. You are paying to generate leads and then losing them to slow response.
The Solution
Rivasyst builds a speed-to-lead automation that responds to every new patient inquiry within seconds. The moment someone fills out a form on your website or clicks a Google Ad, they receive a personalized text and email with a direct link to book their first appointment — while your front desk gets a notification with the lead details.
How It Works
New patient inquiries from your website, Google Ads, social media, or directory listings are captured the instant they are submitted.
The prospective patient receives a text and email within seconds — acknowledging their inquiry, answering common first-visit questions, and linking directly to your online scheduling.
Your team gets a notification with the lead's name, contact info, what they are looking for, and the source of the inquiry — so they can follow up personally if needed.
If the lead does not book within 24 hours, a brief follow-up sequence runs — 2 to 3 messages over a week — offering to answer questions and making it easy to schedule.
What You Get
Every new patient inquiry responded to in under 60 seconds
Higher conversion rate from the same ad spend
Front desk freed from racing to respond to online forms
Leads nurtured automatically if they do not book immediately
Full visibility into which lead sources are converting
No more paying for leads that go cold before anyone responds
Dental · AI Automations
Tell us about your situation and we'll show you exactly how this would work for you — no pressure, no commitment.